MICROSOFT WORD
PRE-SET SHORTCUTS and HINTS

 

 

 

Control:

 

A

…

Highlights all text

B

…

Bold

C

…

Copy

D

…

Opens Format, Font window

E

…

Centres text

F

…

Opens the Find/Replace function at “find” tab

G

…

Opens the Find/Replace function at “go to” tab

H

…

Opens the Find/Replace function at “replace” tab

I

…

Italics

J

…

Justify

K

…

Create Hyperlink

L

…

Left aligns text

M

…

Indent (Block) – control shift M to reverse

N

…

New document

O

…

Open

P

…

Print

Q

…

No function

R

…

Right aligns text

S

…

Save

T

…

Indent (hanging) - control shift T to reverse

U

…

Underline

V

…

Paste

W

…

Close document

X

…

Cut

Y

…

Repeat function

Z

…

Undo

1

…

Single line spacing

2

…

Double line spacing

5

…

  line spacing

]

…

Increase font by one – control [ decreases font by one

=

…

Subscript – control shift = will Superscript text

 

 

Control Shift:

 

W

…

Word underline

D

…

Double underline

A

…

All capitals

K

…

Small capitals

P

…

Font size adjustment

Z

…

Resets font style and size to default (also Control Spacebar)


 

Repeat Function

 

w       Using F4 will repeat the function or command just carried out, for instance if a row has been inserted in a table, F4 will insert another

 

 

Change Case Function

 

w       Position cursor anywhere in word to be altered (or highlight block of text)

w       Select Format – Change Case, the window will appear.  Select style required, okay

w       Can also use Shift F3 to execute this function

 

 

Right Clicks

 

Right clicking, either in a document, in a table, in highlighted text, will usually bring up a shortcut menu of options, such as Cut, Copy, Paste etc.  Try experimenting with right clicks – they can be very useful shortcut tools.

 

 

Fields

 

Setting fields using F9 to insert and F11 to execute is a quick way of moving around a document or template easily.

 

Use Control F9 to insert a field setting.  Alt F9 will show where your fields are set.  Use Alt F9 to hide again.  Control Shift F9 will delete a field.

 

 

Highlighting using Keyboard

 

Use Control Shift and cursor keys (up, down, left and right) to highlight text one word/paragraph at a time.

 

Use shift and cursor keys to highlight text one letter/line at a time

 

 

Retrieving Toolbars

 

If one of your regularly used toolbars is missing, click on View – Toolbars and scroll across and down.  All toolbars will be listed, click to show or hide.

 

 

Setting Rulers

 

If your rulers disappear click on View – Ruler and they will reappear.  To change ruler from centimetres to inches (or vice versa) click on Tools – Options – General, Measurement Units is shown at foot, just use the drop down arrow to select.

 

 


Viewing Options

 

Your screen can be viewed in a number of ways.

 

Page layout view enables you to see round the edges of your paper – set the Zoom at Page Width.

 

Normal view fills the screen with your page – page breaks show as continuous dotted lines.

 

Use the buttons at bottom left of screen, or the View menu from the toolbar.

 

To see all tab movements, returns and other commands click on the Paragraph Mark on your toolbar (looks like a backwards P, sited next to Zoom).  Looks very messy to work with but is useful if your tabs seem to be going astray.